How we use your personal information
Hugh Symons Exchange Ltd. ("we", ''us'', ''our'', "HSE") are committed to protecting and respecting your privacy.
For the purpose of the Data Protection Act 1998 (the ''Act''), the data controller is Hugh Symons Exchange Ltd. (company number 10616239) of Unit 12 Alder Hills Industrial Estate, 16 Alder Hills, POOLE, BH12 4AR.
Please note, "Clove Technology" and "www.clove.co.uk" are trading names of Hugh Symons Exchange Ltd.
Information we may collect from you
We may collect and process the following data about you:
- Information that you provide to us in your dealings with us. This includes information provided at the time of registering to use our site, subscribing to our services or requesting further services and/or information from us.
- We may also ask you for information when you enter a competition or promotion sponsored by us, and when you report a problem with our site.
- If you contact us, we may keep a record of that correspondence.
- Details of transactions you carry out through our site and of the fulfilment of your orders.
- Details we receive from credit reference and fraud detection agencies.
- Details of your visits to our site including, but not limited to, traffic data, location data and the resources that you access.
We may collect information about your computer, including where relevant your IP address, operating system and browser type. This data is processed for the purposes of fraud prevention, for various administrative purposes and may also be used by us to promote certain offers and advertisements according to your general location.
For the same reason, we may obtain information about your general internet usage by using a cookie which is stored on your browser or the hard drive of your computer. Cookies are text files which contain information that is transferred to your computer's hard drive. They help us to improve our site and to deliver a better and more personalised service. Some of the cookies we use are essential for the site to operate, whereas others are aimed at enhancing and personalising your user experience.
The information gathered by cookies on our site(s) may be used in the following ways:
- To tailor advertisements or promotions you receive. For example, if you have looked at a specific type of mobile handset, we might use this information to personalise any subsequent advertisements you see. We may also personalise our service based on the type of computer system you use, together with the purchase pattern of other customers who may have looked at similar products to you. We may also provide you with advertisements which may be customised using information such as the search terms you use on our site. For example, if you searched for a specific product or accessed our site via a specific banner ad or search word, we may present you with content and/or offers linked to that banner ad or search word.
- We may use navigational information about where you go on our site to better understand how our site is used and to ensure that the product offerings that are presented to you are relevant.
- We do not use any data about where you go or present you with advertisements outside of our site other than on sites which provide for such use in their respective privacy policies.
- We may collect information on how frequently you visit the site and the type of products and/or services that you view to enable us to measure the popularity of our sites and our product offerings.
Types of Cookie
Strictly Necessary Cookies
These cookies are essential in order to enable you to move around the website and use its features, such as accessing secure areas of the website, remembering how far you are through the checkout procedure, making sure that the clove.co.uk website looks consistent or remembering what's in your basket. Without these cookies, many of the basic functionalities of our website - the stuff you expect the site to enable you to do like filling in your shopping basket - we simply can't provide.
Tip - these cookies make the basic functions of the website work.
These cookies collect information about how visitors use our website, for instance, which pages visitors go to most often, and the pages that they don't visit. This understanding enables Clove Technology to continually improve the experience we deliver to you (and other visitors like you) so that the site is easy to use and includes content that you find helpful (for instance, performance cookies indicated that users find reviews really helpful and so that gave us confidence that we should provide more reviews on each smartphone product page).
These cookies don't collect information that identifies a visitor - so we can't identify you individually. All the information these cookies collect is aggregated and therefore anonymous. This information is only used to improve how the Clove Technology website works.
Tip - these cookies collect anonymous information on the pages visited.
These cookies allow the website to remember the choices you make as you browse the site (for instance, your login details to enable you to checkout faster). They provide more enhanced and personal features. The information they collect is anonymised and the usage only relates to www.clove.co.uk - they cannot track your browsing activity on other websites once you've departed clove.co.uk
Tip - these cookies remember choices you have made to improve your website experience on www.clove.co.uk
Advertising or Targeting Cookies
These cookies are used to deliver adverts more relevant to you, and your interests (assumed by analysing your onsite browsing behaviour). They can also provide caps on the number of times you might see an advert - to hopefully stop them becoming annoying and repetitive.
These cookies remember that you have visited www.clove.co.uk, track what products you may have looked at, and this information may be shared with our advertising partners. If you see an advert from Clove Technology once you have left our site and are browsing other sites on the internet, that magically seems to understand what previously interested you (you browsed a specific smartphone handset and then see deals for that handset) then this is enabled by targeting cookies.
Tip - these cookies collect information about your browsing habits in order to make advertising more relevant for you.
Please note: it is not a good idea to reject all cookies as this could prevent you from gaining full use of this and other sites. To learn more about cookies click here (www.allaboutcookies.org), or to disable certain types of tracking cookies click here (info.evidon.com).
Where we store your personal data
The data that we collect from you may be transferred to and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by employees operating outside the EEA who work for us or for our suppliers. Such employees may be engaged in, among other things, the processing of your payment details and the provision of support services. Here we will ensure that we have the necessary contracts and other mechanisms in place to make sure your data continues to be treated in accordance with the provisions of the Act. By submitting your personal data, you agree to this transfer, storing or processing.
All information you provide to us is stored on secure servers. Any payment transactions will be encrypted using SSL technology.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Uses made of the information
We use information held about you in the following ways:
- to provide you with goods and/or services that you have ordered
- to prevent and detect fraud, crime and money laundering
- to check your identity
- to trace and recover debts
- for credit and credit related services and to manage your accounts
- to update our records about you
- to make credit, fraud and identity checks on you (when applicable)
- In addition, HSE may use your Personal Information for research and statistical analysis to develop and improve our products and services.
You will also have the opportunity to consent to us contacting you by post, e-mail, phone, SMS or MMS from time to time occasionally about products and services which the Hugh Symons group of companies and carefully selected third parties believe may be of interest to you.
The Hugh Symons group consists of Hugh Symons Exchange, Hugh Symons Audio Visual and Hugh Symons Information Management, together with subsidiary and holding companies and any subsidiaries of such holding companies whether direct or indirect from time to time.
If you are an existing customer, we may also contact you by electronic means (e-mail or SMS) with information about goods and services similar to those which were the subject of a previous sale to you.
If you do not want us to use your data in this way please call us on 01202 552936. Alternatively, you can write to us at: Data Protection Office, Hugh Symons Exchange Ltd, Unit 12 Alder Hills Industrial Estate, 16 Alder Hills, POOLE, BH12 4AR. Please note that it may take up to 28 days for such changes to take effect.
Disclosure of your information
We may disclose your personal information to any member of the Hugh Symons group of Companies.
We may disclose your personal information to third parties:
- In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets; and
Integration of the Trusted Shops Trustbadge
Following an order, the Trusted Shops Trustbadge is incorporated into this web page in order to display our Trusted Shops trustmark for buyers and the eventually collected reviews, as well as the Trusted Shops product offer.
In balancing the various interests, this serves to safeguard our legitimate prevailing interests in an optimised marketing of our offer. The Trustbadge and the services advertised are an offer of Trusted Shops GmbH, Subbelrather Str. 15C, 50823 Köln.
Whenever a Trustbadge is called up, the web server automatically stores a so-called server log file which contains, for example, your IP address, the date and time of retrieval, the data volume transferred and the requesting provider (access data), and documents the retrieval. This access data will not be evaluated and will be automatically overwritten seven days after your visit to the page.
Other personal information will only be transferred to Trusted Shops if you decide, after completing an order, to use Trusted Shops products or have already registered for their use. In this case, the contractual agreement between you and Trusted Shops applies.
If you don't want to be contacted for marketing reasons
Let us know
If you don't any want calls, letters or emails from us, this means you'll also miss out on hearing about our special offers & competitions. You can get in touch on 01202 552936*.
If you'd just like to unsubscribe from our emails, click here.
After you've informed us, please allow 14 days for your request to take effect.
*Calls to this number may be free from a UK landline. Prices of calls from other providers may vary and from mobiles may cost significantly more. Calls may be recorded and/or monitored.
Access to information
The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Please note that it may take up to 40 days to process requests for data. Details of how to request a copy of your information can be found below:
How to access your personal file
The Data Protection Act (DPA) gives you the right to see personal information we hold about you. If you want copies of this information, please send us a written request with the following:
- Your full name and current postal address
- Any email address(es) (the unique identifier) used to make any order(s) on the www.clove.co.uk website
- Details of any specific information you require
- One proof of identity - we can accept a photocopy of either your passport or your driver's licence
- One proof of address - we can accept a photocopy of a recent credit or debit card statement, a utility bill showing the same
Please do not send original documentation as we cannot guarantee the safe receipt or return of these.
Please send your written request, cheque and proof of identity and address to:
Data Protection Office
Hugh Symons Exchange Ltd.
Unit 12 Alder Hills Industrial Estate
16 Alder Hills
We recommend you send your request by Recorded Delivery but this is not compulsory. Please note that we do not take online payments for Data Protection Requests.
What happens next?
Once we receive your request, along with your cheque and proof of identity, we'll respond to you within 40 days.
Data Protection Office, Hugh Symons Exchange Ltd., Unit 12 Alder Hills Industrial Estate, 16 Alder Hills, POOLE BH12 4AR.